This guide is intended for the following uses:  

• For campus partners to be able to record and send topic-specific informational videos to NSTP for Advising & Orientation (A&O).  
• For orientation leaders to record and send their welcome/intro video to NSTP for A&O.  
• As a general guide for how to record and share videos with the NSTP office.

Before starting your Zoom meeting:  

• Enable cloud recording under the "Recording" section in your zoom settings.
• After enabling cloud recording in your zoom settings, select the following checkboxes under "Cloud recording settings" to enable:
  • Zoom Meeting
  • Record active speaker with shared screen
  • Record gallery view with shared screen
  • Record active speaker, gallery view and shared screen separately
    • Active speaker
    • Gallery view
    • Shared screen
  • Record audio-only files
    • Record one audio file for all participants
• Then select the following checkboxes under under “Advanced cloud recording settings” to enable:
  • Display participants' names in the recording
  • Record thumbnails when sharing
  • Optimize the recording for 3rd party video editor
  • Create audio transcript
  • Save closed caption as a VTT file
• Please make sure you do not have “Add a timestamp to the recording” selected as this cannot be removed after recording
• Select "Save"
• Lastly, enable “Viewers can see the transcript”

ADA compliance tips:  

• When recording a video for A&O, YOU are the human screenreader. Therefore you must verbally describe all content on every slide, this includes describing graphics and images.
• If it’s important enough to put on the slide, it’s important enough to describe it to the audience.
• Audit and practice your content BEFORE recording, this presentation style will likely require some adjustments to your standard presenting style.
  • Audiences should be able to review and understand content with/without sight and with/without sound.
• Helpful resource:
  • Accessible Presentations: Practical Techniques for Accessible Slide Decks

Once you start your Zoom meeting: 

• Turn on auto captions, but don't have them appear on screen.
• Rename yourself to reflect your preferred name, pronouns, and department.
• Once you are ready and all presenters are present go ahead and start the recording.  
• Click “record” at the bottom of your zoom screen and then click “record to the cloud”
  • Starting a cloud recording

After your meeting:

• Access your cloud recordings on Zoom
  • Finding your cloud recordings
• Find the recording and click the “share” button
• When you click “share” you will get a pop up 
• Click “share settings” on pop up
•       Ensure that the “who can view” dropdown is set to “current UW faculty, students, and staff”
  • Managing and sharing cloud recordings
• Watch the zoom recording with captions to check for errors, take note of the time stamp where errors occur, and edits to be made for those errors.
• Copy the shareable link
• Send an email to uwao@uw.edu including the shareable link and any errors with their time stamp and edits to be fixed for the captions.